I keep a journal that I call the 'Work Order Book'. It contains the plan and schedules for all nine vineyards we have under our full time management. (I don't include the Haut Tubee vineyard, or the 20 plants at the local church we take care of.)
Each vineyard has a list of tasks, the dates they should be done by, how long it should take, any equipment or training needed, and any conditions that should be met. For instance it says, "don't spray Sulfur if the temps are over 90 degrees'.
Millie, Gerardo, and I each have a copy, and I keep it updated on a monthly basis. I mark off tasks as they are done, and insert maps, instructions, or notes that the crew will need. The Haut Tubee vineyard has actually turned into a training ground. Since everything happens in that vineyard a week or two before the others, I'm able to have the crew come over and we go over the upcoming tasks in detail.
We even let the roses get powdery mildew this year on purpose so that the crew could see it in all its stages and know what to look for in the vineyards. We've sprayed the roses now though, don't want to miss out on Spring roses totally.
Monday I updated the Work Order Books, and guess what? We are totally caught up and on schedule. In each vineyard the plants have begun to flower, so now we just leave them alone and try not to disturb them at all.
There's work to do in the winery, but for the next two weeks, it's time for a break in the vineyards!